Every so often, a teacher may receive an unexpected message from an investigator with the Alberta Teaching Profession Commission (ATPC) requesting to be interviewed as a witness. This does not mean that you are being accused of any misconduct; instead, it indicates that you may hold information relevant to a complaint under review. Understanding your role and your responsibilities and rights can make the process far more manageable, and the ATA is here to help you.
At its core, the investigator’s job is straightforward and is rooted in professional responsibility. They need to gather information impartially. The witness’ role is equally clear: to provide factual, firsthand accounts of what they have observed, heard or documented. Participating in an interview as a witness is not the same as appearing at a formal hearing. An earlier step in the process, interviews focus on information gathering rather than determination or judgment. Cooperating, when appropriate, aligns with professional expectations.
It is important to note that while witnesses will not have representation for an investigative interview, support is available prior to the interview through the ATA’s Regulatory Affairs unit, if questions arise.
What to know as a witness
1. Don’t assume anonymity. It is natural to assume that participating as a witness means that you can remain anonymous. However, the reality is that anonymity cannot be guaranteed. Depending on the circumstances and procedural fairness requirements, a witness’ identity or the information they provide may need to be disclosed later in the process. It is important to understand and be aware of this possibility from the outset as it sets realistic expectations and avoids surprises later.
2. Clarity and precision matter. Stick to what you know or have observed firsthand and stay grounded in facts. Distinguish carefully between direct knowledge and second-hand information. If something was shared with you by another person or if you overheard something, say so. If you’re unsure or don’t remember, it is entirely appropriate to respond with statements like “I do not recall” or “I was not present.” Speculation, guesswork and filling in gaps, even if well-intentioned, can complicate an investigation. Clear, concise answers rooted in fact should always be the goal.
3. Prepare yourself. Before an interview, take time to review any relevant records that may refresh your memory. This could include emails, messages, notes, calendars and anything else relevant to the investigation. These records can help ensure your responses are accurate and complete. It is equally important that you preserve those records. Do not alter, delete or discard anything that could be relevant. Maintaining the integrity of information is an essential part of the process.
4. Know your rights. While cooperation is encouraged, witnesses have agency. You are entitled to ask for clarification, and you can take time to review documents before responding to any questions. Scheduling is also flexible, within reason. Interviews can often be arranged around your professional responsibilities, like during a preparation period, over lunch or after school. It is also appropriate to request for additional time to prepare if you need it. Further, asking for a break, or even to reschedule, if necessary, is acceptable.
5. Keep it confidential. Conversations about the interview or its subject should be limited only to situations where sharing is appropriate or necessary. If you are unsure, seek guidance from Regulatory Affairs before discussing details with others. Discretion is essential to ensure that privacy is protected and that the integrity of the investigation is not compromised.
6. Be ready to press pause. There is a clear distinction between being a witness and being the subject of a complaint. However, if questions turn personal and you feel like your conduct or competency seems to be in question, pause the interview and reach out to the Regulatory Affairs team for advice. Getting guidance early can help you navigate the situation with clarity and confidence.
7. Be a record keeper. After the interview, make notes about the details of the interview and keep your own record. It is important to record information such as when the interview took place, who was present and any follow-up actions discussed. If you are asked to provide documents, keep the originals and provide copies wherever possible. These records can be useful if questions arise or further involvement is required later.
Being contacted by the ATPC can feel daunting, but remember that the process is meant to be grounded in fairness, professionalism and the pursuit of accurate information. By approaching it with honesty, preparation and a clear understanding of your role, you contribute to that process, while also protecting your own interests.
If you have received a complaint from the Alberta Teaching Profession Commission, contact the ATA’s Regulatory Affairs unit for support as soon as possible by calling 1-800-232-7208 or emailing regulatoryaffairs@ata.ab.ca.
