The Alberta Teachers’ Association invites applications for the position of
Senior Administrative Assistant
Permanent Full-Time Position
The Alberta Teachers' Association, as the professional organization of teachers, promotes and advances public education, safeguards standards of professional practice and serves as the advocate for its members.
Reporting to the Administrative Officer (Supervisor), this position provides comprehensive administrative support to executive and professional staff in support of government programs and initiatives.
If this sounds like exciting, engaging and compelling work and you’re interested in joining an organization recognized as one of Alberta’s Top 80 Employers, whose work-culture prioritizes a healthy work-life balance, invests in the learning of its employees, and plays a fundamental role in defending Public Education in Alberta, all while supporting its amazing membership of dedicated teachers, we’d love to hear from you!
Specific duties include
- Provide administrative support for the associate coordinators, executive staff and professional staff as required.
- Help to create, produce, proofread, package and distribute materials for committees, conferences, presentations, meetings, workshops and other Government program area events.
- Book meeting rooms, ordering catering and ensuring that rooms are properly set up.
- Communicate with internal and external stakeholders to correct and update member data as requested.
- Assist senior staff to manage their calendars as required.
- Help to organize the conferences, registering delegates and attending the conferences to provide onsite support.
- Serve as the first contact for teachers interested in participating in Educator Exchange Programs by answering inquiries, mailing out promotional materials and updating information on the provincial website.
- Assist in the day to day activities relating to the Education Exchange Programs including maintaining databases, reviewing application for completeness, generating a variety of correspondence and scheduling various meetings/interviews relating to the Programs processes and providing general administrative support.
- Provide back up for other support staff in the program area and helping with work overload; and
- Undertake special projects and other duties as assigned.
Qualifications
- Certificate or diploma in administration or a related field;
- Minimum of three years of administrative experience in a professional setting;
- Experience working in a member-driven association is an asset;
- Demonstrated accuracy in keyboarding, proofreading, spelling, punctuation and grammar;
- Experience dealing with difficult and sensitive situations and the ability to maintain confidentiality;
- Excellent verbal and written communication and interpersonal skills, including the ability to work well with others;
- The ability to multitask, prioritize work assignments and remain calm while working within tight, conflicting timelines;
- The ability to adapt to changing priorities;
- A willingness to take the initiative;
- Demonstrated problem-solving and analytical skills;
- Intermediate abilities in using Microsoft Word, Excel and PowerPoint;
- The ability to speak and write both French and English is an asset;
- Experience working with databases and using them to generate reports is an asset.
Salary: This position offers a competitive starting salary of $54,185 to a maximum of $67,470 (after 3 years) plus a full range of employer-paid benefits.
Hours of Work: 35 hours per week, Monday to Friday.
Work Location: Barnett House (11010 142 Street NW), Edmonton.
HOW TO APPLY: Submit a cover letter and resume in one attachment, along with the names and telephone numbers of two business references, addressed to Tetiana Hlus, HR Generalist, and email to careers@ata.ab.ca. This position will remain open until a suitable candidate is found.
As an employer, the ATA aims to reflect and respond to the diversity of our membership, staff and the public. To help us better serve our members across the province, diverse applicants or candidates who speak more than one language are encouraged to identify these assets in their employment application.
The Alberta Teachers’ Association thanks all applicants for their interest, however only those candidates selected for an interview will be contacted.